The fire-protection cockpit · Fire Protection
Schutzwerk — the fire-protection software for office, inspection crews and site
One system for the whole fire-protection company. Inspection inventories and their deadlines are stored per property, so a due inspection turns into an appointment with one click. Get the operator's signature and the quantity invoice comes straight off that appointment, while the inventory rolls itself forward to the next due date.
- White-label — your brand
- Inventories & deadlines
- Invoicing & e-invoice included
- iPad & smartphone (PWA)
- No per-user licences — team included
- Pricing model Subscription from €49.90/month (Basis) · whole team included · purchase on request
- Inspection business built in Inventories with deadlines per property — no card file, no Excel deadline list
- Invoicing included Quantity positions, compliant numbering, e-invoice & DATEV — core feature, no surcharge
- Every device Desktop in the office, iPad & smartphone on site — installable as an app
No more card files, Excel deadline lists and paper binders
In fire protection, everything recurs on a fixed clock: extinguishers every two years, smoke vents and detectors annually, doors on a regular schedule. Every check needs a gap-free record, yet many companies still keep their deadlines in an Excel list and their reports in paper binders. Schutzwerk brings inspection inventories, dispatching, customer files, time tracking, documentation and invoicing into one system, built for the everyday work of fire-protection companies and certified inspectors.
“The inspection inventory is the business, and Schutzwerk manages it.”
A working day with Schutzwerk
How a normal inspection day unfolds, start to finish.
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06:45
A look at the dashboard
Two properties with overdue inventories. One click each turns them into inspection appointments, property, asset and title already filled in. The dispatch board distributes them to the crews via drag & drop.
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07:10
The crews grab their iPad
“My tour today” shows each crew its properties, with the inventory per stop: 24 extinguishers, 2 smoke vents, contact Ms Kolbe, gate code. Plus the packing list: inspection case, seals & labels, label printer. Clock in, drive off.
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09:30
On site
Reconcile the inventory list, check the extinguishers, apply the labels, tick off the checklist. Defective units get recorded as rework with a photo, and the office turns them into the replacement quote.
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13:15
Smoke-vent trigger test
Trigger test of the smoke-vent system in the stairwell, report photo straight to the appointment, timestamped and assigned to the property. The record writes itself on the side.
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15:40
Sign-off with the operator
The operator signs right on the iPad, and the invoice is created from the appointment: 24 × certified inspection plus travel, positions straight from the template.
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16:30
End of the day
Clock out. The inventories have rolled forward, the next due date in two years is already in view, and the daily wrap-up shows the office what got done and which invoices went out.
Schutzwerk in pictures
Real screenshots from the live demo — click any image and flip through every view with the arrows.
All features at a glance
Ten areas, one system — this is everything inside.
Inspection Inventories & Deadlines
- Store the inventory per property: “extinguisher stock 24 pcs ABC”, “smoke-vent system stairwell A”, “wall hydrant ground floor” — with manufacturer, inspection interval and last check
- Dashboard shows due and overdue inventories at a glance
- One click turns a due inventory into the inspection appointment — property, asset and title prefilled
- “Last inspected” rolls forward automatically after the check — the next cycle follows by itself
- Every interval mappable: extinguishers every 2 years, smoke vents and detectors annually, doors regularly
- No card file, no Excel deadline list — the inspection inventory works for you
Audit-Proof Documentation
- The operator signs the inspection right on the iPad
- Photos with timestamps attach to the appointment — the record creates itself on the side
- Inspection history per asset: the gap-free record for the operator
- Audit log: every change traceable — who, when, what
- Comment thread between site and office, with photo references
- Statutory record-keeping without paper binders
- Roles & permission matrix: not everyone may do everything, everyone only sees their own
- Secure logins, validated uploads, photos automatically stripped of GPS data
Invoices & Numbers
- Invoice straight from the completed appointment — right after the operator signature if you wish
- Quantity invoicing that fits the trade: 24 extinguishers × €12.50 already sit as positions in the template — invoice in seconds instead of evening work
- Compliant, gap-free invoice numbering (GoBD); number range freely configurable — existing businesses continue seamlessly
- Invoice PDF with your own letterhead, small-business VAT rule selectable
- E-invoicing: XRechnung export, officially validated — pure gold in fire protection: schools, public authorities, municipal buildings and property managers require e-invoices
- DATEV export for your tax adviser: posting batch + document PDFs
- Open-items overview, payment entry, payment reminders & dunning with one click
- Email dispatch straight from the system (your own SMTP or SendGrid)
- Modules can be switched off individually
Planning & Dispatch
- Dispatch board: drag & drop inspection jobs onto day and crew
- Workload indicator per crew and day — overbooking visible instantly
- Replanning mode: property not accessible? Move all inspection appointments of a day in one go
- Service templates (extinguisher check, smoke-vent service, replacement, detectors, door inspection) with checklist, equipment, target duration and per-unit prices
- Recurring appointments — perfect for inspection contracts
- Create a follow-up appointment with one click when finishing
- Holidays, sick days and days off right in the calendar
Calendar & Appointments
- Month, week and day views with crew colours
- Appointment editor with inspection checklists: reconcile inventory, check, apply labels, report
- Tick equipment onto a job — with availability warnings
- Live appointment status: planned → en route → on site → done
- Global search across customers, inventories and appointments
Customers & Properties
- Customer file with master data, contacts and notes
- Fire-protection property data: number of extinguishers — visible right in the customer list! —, number of smoke-vent systems, fire alarm system yes/no, inspection contract yes/no
- On-site contact person plus access and driveway notes for the crews
- Customer history as a timeline: inspections, photos, hours, invoices
- Per-customer statistics: hours and trips per year
- CSV import from Excel, with duplicate warnings
- Tags, automatic customer numbers and address geocoding
Time Tracking & Staff
- Big time clock: start, break, end of day — one tap is enough
- Works offline and syncs as soon as reception returns
- Per-site time: hours per customer and property
- Live status board: who is working, who is on break — with pulse indicator
- Target/actual comparison and overtime balance per employee
- Public holidays applied automatically by federal state
- Holiday account with remaining balance
- CSV export for payroll
- Printable monthly timesheet for signing
- Office time corrections — fully logged
Out on Site
- “My tour today”: properties in order with the inventory per stop — 24 extinguishers, 2 smoke vents, contact, gate code
- Full inspection history and access notes on site — even offline in the basement
- Tick off the checklist with a fingertip, attach the report photo to the appointment
- Report defective units as rework with reason and photo — the office turns them into the replacement quote
- Operator signature at sign-off — then the invoice is created directly
- One-tap navigation to the property (Apple / Google Maps)
- App icon on the home screen, large touch targets
Equipment & Vehicles
- 10 inspector kits preloaded: extinguisher inspection case (DIN 14406), scale & gauge set, smoke-vent test case, test gas & detector tester, seals & inspection labels, mobile label printer, replacement extinguisher pool (loan units), spare-parts assortment, ladder set, service van
- Availability check when creating appointments: conflicts visible instantly
- Warning instead of blocking — you decide
- Dashboard widget “kits out today”
- Maintenance and inspection dates of your own equipment with due-date warnings
Cockpit & Office
- Business statistics: hours per crew, completed inspections, top customers, kilometres driven
- Open items, monthly revenue and due inventories right on the dashboard
- Daily wrap-up: the whole day at a glance
- Notifications: “your tour is ready”, “appointment changed”, “rework reported”
- Bulletin board for team announcements
- Calendar feed for iPhone and Google Calendar (iCal)
- One-click backup: database and photos as a ZIP
- Dark mode and guided intro tours on every page
- Demo data included — properties with overdue inventories, 10 kits and per-unit price templates from minute one
Missing something? We build it for you.
No two businesses are alike. Schutzwerk might be missing a feature you need: an extra field, a report, an integration, a whole module. We build it for you. Describe briefly what you need and we'll reply with a fixed-price quote. Many wishes even make it into the next update for free.
Your software. Your data. Your brand.
How Schutzwerk differs from typical cloud software, whether you buy or rent it.
One subscription, everything included
Hosting on German servers, updates and support are part of every package, with no per-user licences and monthly cancellation. Your installation stays your own instance with its own database. Prefer to buy, or have special requirements? Custom solutions are available on request.
White-label included
Login, app name and interface carry your company name. For your team it is “their” software from the very first login, and your invoices go out on your own letterhead.
Extensible as you grow
Built cleanly and kept modular: switch off what you don't need, and additional wishes, from quoting to an operator portal, become extensions at a fixed price.
Try first, decide later
The live demo is a complete Schutzwerk installation: a sample company, two inspection crews, 10 kits, per-unit price templates and properties with stored inventories, including an overdue extinguisher stock on the dashboard. Tap “Als Chef testen” (test as boss) on the login page and you're in. The demo resets itself every 30 minutes.
Want to compare or look at a second trade? See all live demos ↗
One subscription, whole team included
Three packages, net of VAT. Hosting, updates and support are always included, with no per-user fees.
billed annually · €59.90 billed monthly · cancel anytime
Choose Basis- On-site project capture (photos, GPS, checklist)
- Appointments, dispatch board & calendar
- Customer file with photo documentation & signature
- Time clock, absences & bulletin board
- Weather widget in the dashboard
- Hosting, updates & support included
billed annually · €114.90 billed monthly · cancel anytime
Choose Pro- Everything in Basis
- Invoices & XRechnung (e-invoicing)
- Projects & job sites, route planner
- Equipment management & asset inspection intervals
- Area measurement (satellite) & business statistics
billed annually · €199.90 billed monthly · cancel anytime
Choose Premium- Everything in Pro, unlimited employees
- Customer portal included
- Agentur add-on included (tasks, knowledge base, tickets, recurring invoices)
- Einsatz add-on included (live map, messages)
- Every add-on module at no extra cost
- No per-user licences; the whole team is included
- Your own instance & database, German servers, GDPR-compliant
- XRechnung e-invoicing from the Pro package
- 19 trades with a live demo, no registration required
- Setup & data migration included
- Cancel monthly
Add-on modules — book for Basis or Pro
All add-ons are already included in Premium at no extra cost.
Customer Portal
+€19.90/moCustomers log in themselves to see appointments, invoices & documents.
Agentur Package
+€39.90/moProject tasks & timer, knowledge base, ticket system, recurring invoices, credentials vault incl. portal handover.
Einsatz Package
+€29.90/moDispatch centre (live map), messages, photo requests, quick status.
Review Management
+€9.99/moAutomatically asks customers for a Google review after a job is done, with freely configurable delay, minimum interval and mail text.
Landing Page Builder
+€19.99/moElementor-style builder with 43 widgets, live preview on desktop/tablet/mobile and your own /lp/ URL. Submissions land directly in the CRM.
AI Chatbot
+€9.99/moChat widget with one script tag, your own knowledge base via website crawl, live takeover in the Support Inbox, powered by either Anthropic/Claude or OpenAI.
Files Package
+€9.99/moFile explorer with version history and team folders, secure share links with password/expiry/QR code, login-free file requests and customer-portal uploads.
Maintenance Contracts
+€9.99/moContracts with asset due dates, automatic appointment suggestions and subscription billing on schedule.
Inspection Reports
+€9.99/moFill out DGUV V3, gas-tightness, fire extinguisher checks & more on mobile, sign them and document as PDF.
Inventory & Purchasing
+€9.99/moArticle catalogue with cost/sale price, consumption booking from the phone on site, reorder suggestions from minimum stock, and goods receipt.
HR & Staff
+€9.99/moThree modules: HR files with certificate deadlines, duty roster with conflict warnings, and travel expenses with an approval workflow.
Fleet
+€9.99/moVehicles with TÜV/MOT, safety-inspection and leasing deadlines in view, plus a trip log with mileage, with no GPS tracking at all.
Marketing
+€9.99/moPublic online appointment requests straight into the intake inbox, plus newsletter campaigns to consenting customers, with no tracking at all.
By the way: no price here is set in stone.
Budget and package don't quite match? Talk to us and we'll find a fair deal. We especially like supporting founders and young businesses, for example with a lower project price combined with hosting or ongoing care.
Fire-protection software that reflects the real workday
Few trades live and die by deadlines quite like technical fire protection: extinguishers every two years, detectors annually, smoke vents, doors, hydrants on their own schedules, and every check needs a gap-free record. Schutzwerk was built for exactly this routine, software for fire-protection companies and certified inspectors that holds up on site as well as at the desk.
The inspection inventory is the business, and Schutzwerk manages it
The inventory is stored per property: the extinguisher stock with its quantity, the smoke-vent system in the stairwell, the wall hydrant on the ground floor, each with manufacturer, inspection interval and last check. The dashboard shows due and overdue inventories at a glance, one click turns them into inspection appointments, and after the check “last inspected” rolls forward automatically. No card file, no Excel list, no “which property did we miss this year?”
Audit-proof documentation, and defects become quotes
The operator signs the inspection right on the iPad, timestamped photos attach to the appointment, and every change sits in the audit log. Statutory record-keeping happens on the side, without paper binders. When the crew finds a defective extinguisher or a porous hose, it gets recorded as rework with reason and photo. The office sees the list and turns it into the replacement quote; the “replacement & restocking” template is ready to go.
Quantity invoicing with e-invoice, built for public-sector clients
Invoicing fits the trade: 24 extinguishers × €12.50 already sit as positions in the service template, so the invoice is created in seconds straight from the appointment instead of during evening paperwork. Invoicing is a core feature: compliant gap-free numbering, DATEV export for the tax adviser, one-click dunning. The officially validated XRechnung export matters especially in fire protection, since schools, public authorities, municipal buildings and property managers require e-invoices.
Who is Schutzwerk made for?
Fire-protection companies and certified inspectors with one or several crews: extinguisher inspections, smoke-vent maintenance, smoke detectors, fire doors, wall hydrants. Anyone who finally wants their inspection deadlines under control. Whether 3 or 30 employees, Schutzwerk never charges per user; the whole team sits in the package price. Most companies start on Basis at €49.90 per month and move up to Pro at €94.90, which adds XRechnung, projects and the route planner.
Frequently asked questions
What does Schutzwerk cost?
Schutzwerk comes as a subscription in three packages, hosting, updates and support always included: Basis at €49.90 per month (up to 5 employees), Pro at €94.90 (up to 15 employees, our most popular package) and Premium at €169.90 (unlimited employees, every add-on module included). Prices apply with annual billing, plus VAT; billed monthly it's €59.90, €114.90 or €199.90. Basis and Pro customers can add the customer portal (+€19.90), the Agentur package (+€39.90) and the Einsatz package (+€29.90 per month) individually; Premium already has all three. Inventory management and invoicing are included from Pro upward, and nobody pays per user.
Can I manage inspection deadlines per property?
That is the core of Schutzwerk. Inventories are stored per property: extinguishers with quantities, smoke-vent systems, hydrants, each with an inspection interval and last check. The due list on the dashboard shows what is coming up, one click turns a due inventory into the inspection appointment, and after completion the cycle rolls forward automatically. The inspection history per asset is the gap-free record for the operator.
Can I invoice public authorities and property managers electronically?
Yes, invoices export as officially validated XRechnung e-invoices. That matters especially in fire protection, with schools, public authorities, municipal buildings and property managers. Dispatch goes straight from the system by email, via your own SMTP server or SendGrid.
Is the documentation audit-proof?
Built for it. The operator signs right on the iPad, photos attach to the appointment with timestamps, the inspection history per asset is gap-free, and the audit log documents every change: who, when, what. That covers your record-keeping duties without paper binders.
Can I write invoices with Schutzwerk?
Invoicing is a core feature, not a paid add-on. Invoices are created straight from the completed appointment, right after the operator signature if you wish, with quantity positions from the service template, say 24 × certified inspection plus travel. Invoice numbers are compliant and gap-free, and the number range is freely configurable, so existing businesses continue seamlessly from their last number. There is also a PDF with your own letterhead, open items, payment reminders and dunning with one click. Prefer to work without the invoicing module? Just hide it.
Does my tax adviser get the data?
With one click. The DATEV export produces the posting batch plus all document PDFs for the chosen period, ready to hand to the firm.
What do I need to use Schutzwerk?
Just a browser. Schutzwerk runs as your own instance with its own database on German servers, and hosting, updates and support are part of every package. We handle setup and data migration; you get a login and start working. Prefer to run the software on your own server, or buy it outright? Custom solutions are available on request.
Can I test Schutzwerk beforehand?
The live demo is open to everyone: a complete installation with a sample company, two inspection crews, 10 kits, per-unit price templates and properties with stored inventories, including an overdue extinguisher stock. Tap “Als Chef testen” (test as boss) on the login page and you're in. It resets itself every 30 minutes. Want to compare several trades at once? The demo hub at demos.pixagentur.com shows all live demos.
Does it work on the iPad and without reception?
Yes. Schutzwerk is a web app (PWA) with an app icon on the home screen. The time clock and daily tour, including inventories and inspection history, work even offline in the basement and sync as soon as the network returns.
Does the software run under my company name?
White-label is included. Login, app name and business details carry your company, and your invoices appear on your own letterhead.
What about data protection?
Your customer and employee data lives in its own instance with its own database on German servers, GDPR-compliant and strictly separated from other companies. Roles and permissions control who sees what, an audit log documents changes, and uploaded photos are automatically stripped of GPS data.
Can Schutzwerk be adapted or extended for my company?
Modules can be switched off individually, and from extra fields to entire extensions such as quoting or an operator portal, we build additions on request at a fixed price. Fastest route: describe your wish in our ticket system and we reply with a fixed-price quote.
Are there any hidden costs?
No. You pay the package price: no per-user licences, no setup fee, no extra charges for updates or support. Setup and data migration from your current solution are included too. The only addition is statutory VAT, and you can cancel monthly.
Related trades
Other trade systems built on the same Cockpit.
Built from these modules
This solution is Schutzwerk's trade edition of the Cockpit — powered by these features.
Inspection Reports & Handovers — From DGUV V3 to Handover, Digital and Signed
Six built-in templates from DGUV V3 to handover protocol, filled out right on your phone: with a photo per inspection point, defects collected automatically, and the customer's signature. The result is a PDF, and every defect becomes a quote with one click.
View featureCustomer Assets (Inspection Intervals)
Track heating systems, PV installations or lightning protection at the customer's site with inspection intervals, with automatic reminders instead of missed service dates.
View featureMaintenance Contracts — Predictable Revenue Instead of Random Jobs
Link contracts to your customers' assets, set an interval per asset: the Cockpit automatically suggests the next service date, never silently in the background. One click turns it into an appointment, and subscription billing creates invoice drafts on schedule.
View featureDemo & Purchase
Ask about Schutzwerk — no strings attached
Tell us briefly what you are interested in, whether that's the demo, a package choice or a custom solution. We reply personally, usually within 24 hours.