The painting-business cockpit · Painters & Decorators
Malerwerk — the painter software for office, crews and site
One system for the whole painting business: the office plans appointments, crews and routes on screen. On site the crew ticks off checklists and takes before/after photos, and once the customer signs, the invoice comes straight out of the appointment.
- White-label — your brand
- Invoicing & e-invoice included
- iPad & smartphone (PWA)
- Works offline
- No per-user licences — team included
- Pricing model Subscription from €49.90/month (Basis) · whole team included · purchase on request
- Invoicing included Compliant numbering, e-invoice & DATEV export — core feature, no surcharge
- White-label Runs under your company name, with your business details
- Every device Desktop in the office, iPad & smartphone on site — installable as an app
No more paper notes, magnet boards and Excel
Appointments get shouted across the yard, hours end up on paper, invoices wait for the weekend, and only the senior journeyman remembers which colour tone is on the Meier family walls. Malerwerk puts dispatching, customer files, time tracking, equipment and invoicing into one system, built for everyday work in a painting business from interior jobs to façades.
“In the morning, everyone knows where to go. In the evening, the invoice is already out.”
A working day with Malerwerk
From the first coffee to closing time — this is what daily work feels like.
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06:45
A look at the dispatch board
The office checks the weather (façades only when it is dry) and drags the last jobs onto the crews. Rain in the forecast? Bad-weather mode moves every outdoor job of the day in one go.
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07:10
The crews grab their iPad
“My tour today” shows each crew its properties in order, with tasks, material and tool lists. Clock in: the time clock keeps running even in a shell build without reception.
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07:30
On the road
One tap opens navigation to the next property. The office watches progress live: en route, on site, done.
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11:20
On site
Tick off the checklist: covering, primer, first coat, second coat. Before/after photos, pure gold for a painter. Questions go to the office as comments; whatever is not doable lands on the rework list.
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15:40
Sign-off with the customer
The customer signs right on the iPad, and if you want, the invoice goes out straight from the appointment with positions already pulled from the service template.
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16:30
End of the day
Clock out, and hours, overtime and per-site times book themselves. In the daily wrap-up the boss sees what got done, which photos came in and which invoices went out.
Malerwerk in pictures
Real screenshots from the live demo. Click any image and flip through every view with the arrows.
All features at a glance
Ten areas, one system — this is everything inside.
Planning & Dispatch
- Dispatch board: drag & drop jobs onto day and crew
- Workload indicator per crew and day — overbooking visible instantly
- Bad-weather mode: exterior work rained off? Move entire days in one go
- Service templates (interior, façade, wallpapering, lacquering) with checklist, tools, target duration and price positions
- Recurring appointments — perfect for maintenance contracts
- Create a follow-up appointment with one click when finishing
- Holidays, sick days and days off right in the calendar
- 5-day weather forecast — façades only in dry weather
Calendar & Appointments
- Month, week and day views with crew colours
- Appointment editor with task checklists: covering, primer, 1st/2nd coat
- Tick tools onto a job — with availability warnings
- Live appointment status: planned → en route → on site → done
- Comment thread between site and office, with photo references
- Global search across customers and appointments
Invoices & Numbers
- Invoice straight from the completed appointment — right after the customer signature if you wish, positions prefilled from the template
- Compliant, gap-free invoice numbering (GoBD); number range freely configurable — existing businesses continue seamlessly
- Invoice PDF with your own letterhead, small-business VAT rule selectable
- E-invoicing: XRechnung export, officially validated — ready for business clients and public-sector customers
- DATEV export for your tax adviser: posting batch + document PDFs
- Open-items overview, payment entry, payment reminders & dunning with one click
- Project file for larger properties: instalment and final invoices with automatic offsetting, actual hours against budget
- Email dispatch straight from the system (your own SMTP or SendGrid)
- Modules can be switched off individually — no invoicing module needed? Hide it
Customers & Properties
- Customer file with master data, contacts and notes
- Painter property data: floor area, façade area, storeys, “scaffolding needed”, “occupied”
- Colour tones per property (RAL/NCS) — never guess which white is on the wall again
- Access and driveway notes for the crews
- Customer history as a timeline: appointments, photos, hours, invoices
- Per-customer statistics: hours and trips per year
- CSV import from Excel, with duplicate warnings
- Tags, automatic customer numbers and address geocoding
Routes & Maps
- Route planner on an interactive map — start and end at your depot
- Kilometres and driving time in total and per leg
- One-click optimisation of the stop order
- Reorder stops via drag & drop
- Satellite view: see property and façade from above before the first visit
- Customer map with every property as a pin
- One-tap navigation to the site (Apple / Google Maps)
- Maps without recurring fees or API keys
Time Tracking & Staff
- Big time clock: start, break, end of day — one tap is enough
- Works offline and syncs as soon as reception returns
- Per-site time: hours per customer and property
- Live status board: who is working, who is on break — with pulse indicator
- Target/actual comparison and overtime balance per employee
- Public holidays applied automatically by federal state
- Holiday account with remaining balance
- CSV export for payroll
- Printable monthly timesheet for signing
- Office time corrections — fully logged
Out on Site
- “My tour today”: properties, driving times, tasks and material/tool list
- Tick off tasks with a fingertip
- Before/after photos straight from the iPad — pure gold for a painter
- Customer signature at sign-off — then the invoice is created directly
- Rework list: report “not doable” with a reason — the office sees it immediately
- Daily tour readable offline — even in shell builds and basements
- App icon on the home screen, large touch targets
Equipment & Machines
- 15 painter tools preloaded: airless sprayer, paint mixer, wallpapering table, ladders, rolling scaffold, sanders (incl. giraffe), dehumidifier, heat gun, steam wallpaper stripper, pressure washer, van and more
- Availability check when creating appointments: conflicts visible instantly
- Warning instead of blocking — you decide
- Dashboard widget “tools out today”
- Maintenance and inspection dates with due-date warnings
Cockpit & Office
- Business statistics: hours per crew, completed jobs, top customers, kilometres driven
- Open items and monthly revenue right on the dashboard
- Daily wrap-up: the whole day at a glance
- Notifications: “your tour is ready”, “appointment changed”, “rework reported”
- Bulletin board for team announcements
- Calendar feed for iPhone and Google Calendar (iCal)
- One-click backup: database and photos as a ZIP
- Dark mode and guided intro tours on every page
- Demo data included — 15 tools, priced templates and sample invoices from minute one
Permissions & Security
- Employee accounts with roles: admin, office, foreman, worker
- Fully configurable permission matrix — not everyone may do everything
- Everyone only sees what concerns them: own tour, own hours
- Audit log: who changed what, and when
- Photos are automatically stripped of GPS and camera data
- Secure logins, session protection and validated uploads
Missing something? We build it for you.
No two businesses are alike. Malerwerk might be missing a feature you need: an extra field, a report, an integration, a whole module. We build it for you. Describe briefly what you need and we'll reply with a fixed-price quote. Many wishes even make it into the next update for free.
Your software. Your data. Your brand.
What sets Malerwerk apart from typical cloud software — whether you buy or rent.
One subscription, everything included
Every package includes hosting on German servers plus updates and support, with no per-user licences and monthly cancellation. Your installation stays its own instance with its own database. Prefer to buy, or need something special? Custom solutions are available on request.
White-label included
Login screen, app name and interface all carry your company name. For the crew it is their software from the first login, and invoices go out on your own letterhead.
Extensible as you grow
Built modular from the ground up: switch off any module you do not need, and if you want more, from quoting to a customer portal, we build it as an extension at a fixed price.
Try first, decide later
The live demo is a complete Malerwerk installation with a sample company, two crews, 15 tools and ready-made priced templates. Just tap “Als Chef testen” (test as boss) on the login page. The demo resets itself every 30 minutes, so there is nothing you can break.
Want to compare or look at a second trade? See all live demos ↗
One subscription, whole team included
Three packages, net of VAT. Hosting, updates and support are always included, with no per-user fees.
billed annually · €59.90 billed monthly · cancel anytime
Choose Basis- On-site project capture (photos, GPS, checklist)
- Appointments, dispatch board & calendar
- Customer file with photo documentation & signature
- Time clock, absences & bulletin board
- Weather widget in the dashboard
- Hosting, updates & support included
billed annually · €114.90 billed monthly · cancel anytime
Choose Pro- Everything in Basis
- Invoices & XRechnung (e-invoicing)
- Projects & job sites, route planner
- Equipment management & asset inspection intervals
- Area measurement (satellite) & business statistics
billed annually · €199.90 billed monthly · cancel anytime
Choose Premium- Everything in Pro, unlimited employees
- Customer portal included
- Agentur add-on included (tasks, knowledge base, tickets, recurring invoices)
- Einsatz add-on included (live map, messages)
- Every add-on module at no extra cost
- No per-user licences; the whole team is included
- Your own instance & database, German servers, GDPR-compliant
- XRechnung e-invoicing from the Pro package
- 19 trades with a live demo, no registration required
- Setup & data migration included
- Cancel monthly
Add-on modules — book for Basis or Pro
All add-ons are already included in Premium at no extra cost.
Customer Portal
+€19.90/moCustomers log in themselves to see appointments, invoices & documents.
Agentur Package
+€39.90/moProject tasks & timer, knowledge base, ticket system, recurring invoices, credentials vault incl. portal handover.
Einsatz Package
+€29.90/moDispatch centre (live map), messages, photo requests, quick status.
Review Management
+€9.99/moAutomatically asks customers for a Google review after a job is done, with freely configurable delay, minimum interval and mail text.
Landing Page Builder
+€19.99/moElementor-style builder with 43 widgets, live preview on desktop/tablet/mobile and your own /lp/ URL. Submissions land directly in the CRM.
AI Chatbot
+€9.99/moChat widget with one script tag, your own knowledge base via website crawl, live takeover in the Support Inbox, powered by either Anthropic/Claude or OpenAI.
Files Package
+€9.99/moFile explorer with version history and team folders, secure share links with password/expiry/QR code, login-free file requests and customer-portal uploads.
Maintenance Contracts
+€9.99/moContracts with asset due dates, automatic appointment suggestions and subscription billing on schedule.
Inspection Reports
+€9.99/moFill out DGUV V3, gas-tightness, fire extinguisher checks & more on mobile, sign them and document as PDF.
Inventory & Purchasing
+€9.99/moArticle catalogue with cost/sale price, consumption booking from the phone on site, reorder suggestions from minimum stock, and goods receipt.
HR & Staff
+€9.99/moThree modules: HR files with certificate deadlines, duty roster with conflict warnings, and travel expenses with an approval workflow.
Fleet
+€9.99/moVehicles with TÜV/MOT, safety-inspection and leasing deadlines in view, plus a trip log with mileage, with no GPS tracking at all.
Marketing
+€9.99/moPublic online appointment requests straight into the intake inbox, plus newsletter campaigns to consenting customers, with no tracking at all.
By the way: no price here is set in stone.
Budget and package don't quite match? Talk to us and we'll find a fair deal. We especially like supporting founders and young businesses, for example with a lower project price combined with hosting or ongoing care.
Painter software that reflects the real workday
Between the quote and the paid invoice sits a lot of organisation: staffing crews, watching the weather, tracking hours, documenting colour tones, writing invoices. Malerwerk was built for exactly this routine, software for painters and decorators that holds up as well on site as at the desk.
CRM, crew scheduling and time tracking in one system
Many painting businesses juggle isolated tools: a customer index, a wall calendar, a folder of timesheets and an invoicing program that knows nothing about any of them. Malerwerk combines the painter CRM with crew scheduling, digital time tracking, equipment management and invoicing. Every piece of information is maintained once: the appointment knows its customer, the time clock knows the property, and the invoice knows all three.
From completed appointment to paid invoice
Invoicing is a core part of Malerwerk, not an add-on: after the customer signature on the iPad, the invoice is created straight from the appointment, with positions from the service template, an “interior paint job” at €9.80/m² here, “doors & frames lacquered” at €145 apiece there. Compliant gap-free invoice numbering, XRechnung e-invoice export for public-sector clients, DATEV export for the tax adviser and one-click dunning are built in. For larger properties, the project file offsets instalment and final invoices automatically.
The site app for the crew
On site, different things matter: checklists to tick off, before/after photos as proof of clean work, a time clock that keeps running in a shell build without reception. Malerwerk runs as a web app (PWA) with an app icon on any iPad or smartphone, no app store, no per-device installation. Time tracking in a painting business becomes an afterthought: clock in, work, clock out.
Who is Malerwerk made for?
For painting businesses with one or several crews: interior painting, façade work, wallpapering and lacquering, and for every business that is done with paperwork. The customer file stores floor area, façade area, storeys, “scaffolding needed” and the colour tones used, in RAL and NCS. Malerwerk never charges per user, whether the team is 3 people or 30: it is always included in the package price. To get started we recommend the Basis package from €49.90 per month; most companies choose Pro at €94.90, which adds invoicing including XRechnung, projects and the route planner.
Frequently asked questions
What does Malerwerk cost?
Malerwerk is a subscription with three packages, and hosting, updates and support are always included: Basis at €49.90 per month for up to 5 employees, Pro at €94.90 for up to 15 employees (our most popular package), and Premium at €169.90 with unlimited employees and every add-on module. These prices apply with annual billing, plus VAT; billed monthly they are €59.90, €114.90 or €199.90. On Basis and Pro you can add the customer portal (+€19.90), the Agentur package (+€39.90) and the Einsatz package (+€29.90 per month) individually, while Premium already has all three. Invoicing including XRechnung comes with Pro, and nobody pays extra per user.
Can I write invoices with Malerwerk?
Yes, invoicing is a core feature, not something you pay extra for. Invoices come straight out of the completed appointment, right after the customer signature if you want it that way, with positions already pulled from the service template. Numbering stays compliant and gap-free, and the number range is freely configurable, so an existing business can carry on from its last number without a gap. On top of that: a PDF with your own letterhead, the small-business VAT rule, open items, payment reminders and one-click dunning, plus the project file for instalment and final invoices. Prefer to work without the invoicing module? Hide it.
What about e-invoicing and XRechnung?
Malerwerk exports invoices as officially validated XRechnung e-invoices, ready for business clients and public-sector customers alike. Sending happens straight from the system by email, through your own SMTP server or through SendGrid.
Does my tax adviser get the data?
Yes, with one click. The DATEV export produces the posting batch along with every document PDF for the chosen period, ready to hand straight to the firm.
What do I need to use Malerwerk?
Just a browser. Malerwerk runs as your own instance with its own database on German servers, and hosting, updates and support are part of every package. We take care of setup and data migration; you get your login and start working. Want to run it on your own server instead, or buy it outright? Custom solutions are available on request.
Can I test Malerwerk beforehand?
Yes, the live demo is open to everyone: a complete installation with a sample company, two crews, 15 tools, priced templates and sample invoices. Tap “Als Chef testen” (test as boss) on the login page and you are in. It resets itself every 30 minutes. Want to compare several trades at once? The demo hub at demos.pixagentur.com lists every live demo.
Does it work on the iPad and without reception?
Yes. Malerwerk runs as a web app (PWA) with its own icon on the home screen. The time clock and the daily tour keep working even in shell builds or basements with no reception, and everything syncs once the network is back.
Does the software run under my company name?
Yes, white-label comes standard. The login, the app name and the business details all show your company, and invoices go out on your own letterhead.
What about data protection?
Your customer and employee data stays in your own instance with its own database on German servers, GDPR-compliant and strictly separated from every other company. Roles and permissions decide who sees what, an audit log tracks changes, and uploaded photos are automatically stripped of GPS data.
Can Malerwerk be adapted or extended for my company?
Yes. Any module can be switched off on its own, and beyond that, from extra fields up to whole new extensions such as quoting or a customer portal, we build additions on request at a fixed price. The fastest route is our ticket system: describe what you need and you get a fixed-price quote back.
Are there any hidden costs?
No. You pay the package price and nothing else: no per-user licences, no setup fee, no extra charges for updates or support. Setup and data migration from your current solution are included too. The only thing added is statutory VAT, and you can cancel any month.
Related trades
Other trade systems built on the same Cockpit.
Built from these modules
This solution is Malerwerk's trade edition of the Cockpit — powered by these features.
Invoices & XRechnung (e-invoicing)
Create invoices straight from the appointment, including legally compliant XRechnung e-invoices for public clients.
View featurePDF Designer: Give Invoices, Quotes and Documents Your Own Look
A drag-and-drop builder right inside the Cockpit designs invoices, quotes and purchase orders in your own look: letterhead, colours and watermark with a live PDF preview, plus a GiroCode for scan-and-pay right on the invoice, included free in every plan.
View featurePhoto Documentation
Upload before/after photos straight from the appointment, as proof, for customer communication and to protect against complaints.
View featureDemo & Purchase
Ask about Malerwerk — no strings attached
No risk: tell us briefly what interests you, whether that is the demo, a package choice or a custom solution. We reply personally, usually within 24 hours.